Santa Claus RYC/RJCC

Venue
Event Center at Valley Forge, 1160 1st Ave, .

Tournament Date
Dec 18 - 19, 2021
Location
King of Prussia, PA
Region
Tournament Details

Welcome to the PREMIER CHALLENG - Santa Claus RYC/RJCC

Valley Forge Event Center, King of Prussia, PA - 54,500 Sq Ft Venue - 35 Strips

ALL EVENTS ARE CAPPED

Equipment Check Friday 12/17/21 4PM to 6PM and each day 90 min before your event

The Venue

  • Event Center at Valley Forge 54,500 Sq Ft with 35 grounded strips
  • Special setup for Final Strip with Video Replay
  • 1160 1st Ave, King of Prussia, PA 19406
  • Separate entrance for the Event Space
  • Fully No-Smoking Host Hotel connected to the Event Center
  • Food Court on 2nd floor
  • 1600 free parking spots
  • Around the clock cleaning and disinfecting routines throughout the whole venue
  • Five minutes away from the famous King Of Prussia Mall

We promise

  • Start all events on time within few minutes after close registration
  • No delay before and between rounds and no flighted events
  • Highly skilled Bout Committee staff and highly ranked & licensed National and International referees

COVID-19 Guidelines (Subject to Change) - Read Carefully

  • This tournament is subject to state laws and orders regarding COVID-19, including assembly of persons
  • COVID-19 Protocols will be implemented throughout the whole tournament. There will be no exceptions. IF YOU CAN'T COMPLY DO NOT REGISTER
  • If the tournament is cancelled due to COVID-19 concerns or by the order of USA Fencing, a full refund will be issued to all fencers except for admin fees.
  • Fencers are advised to wash their clothes each day before they come to tournaments. Armorers have the full right to decline checking unwashed or uncleaned equipment
  • Chairs will be placed on the floor in designated locations to allow for social distancing. Any violators will be escorted out of the building. No personal chairs or alternative seating options are allowed on the floor. -No congregating or gathering in any doorways, hallways, or walkways.
  • Fencers to come to the venue semi-dressed up with knickers, socks and shoes on. No change of clothes in locker or restrooms is permitted.
  • All events will be capped, and entry is on a first-come first-served basis - NO EXCEPTIONS. Once the tournament has filled to the capped amount, a wait list will begin. When an athlete withdraws from the event the next person on the wait list will then have 48 hours to officially register for the event and pay event fees.
  • Everyone in the venue must wear a face mask that covers nose and mouth except when eating and/or drinking. There are no exceptions. If you are unable to wear a face mask stay home.
  • Face Shield is not a replacement to face mask.
  • No parents, coaches, or spectators are allowed in the designated fencing area (Fencing Pods). NO EXCEPTIONS. However, only one coach is allowed to assist a fencer during DE bouts. Coach will stand in a clearly designated area and will be instructed not to step out of this area until the bout ends. Violators will be escorted out of the venue immediately. Fencers, please relay this information to your coach
  • Fencers are not allowed to touch the scoring machine, weights, shims, remote and scoresheet. Fencers are not required to sign the score sheet or DE slips. They can check the results at www.fencingtimelive.com instead and report any error to the Bout Committee
  • Fencers to refrain from shaking hands after bouts
  • When you have finished fencing in your event, please gather up your belongings quickly and leave the building immediately. You may not stay and socialize
  • No medal ceremony. Top 8 to receive their medals from Bout Committee on their way out.
  • No monitors to display pools or results. Check live tournament results and tournament progress at www.fencingtimelive.com
  • There may be additional instructions related to COVID-19 safety measures. We will keep this webpage updated and we will send a mass email to all participants with all instructions prior to the tournament.

Contact Information

Tournament Guidelines

RYC Guidelines - click here

RJCC Guidelines - click here

Age Eligibility

  • Y10 = 2011-2014
  • Y12 = 2009-2012 (or on Y10 NRPS)
  • Y14 = 2007-2010 (or on Y12 NRPS)
  • CADET = 2005-2008 (or on Y14 NRPS)
  • JUNIOR = 2002 - 2008 (or on CADET NRPS)

Current point standings click here

Tournament Schedule

  • All times are Close of Check-in
  • Start time of events are subject to change to maintain load balancing. We will notify all fencers if there will be any change in start times
  • Capping of events is subject to change to maintain reasonable number of attendees throughout the whole day

Schedule IS SUBJECT TO CHANGE

Saturday December 18th

  • 8:00 AM JNRMF
  • 8:00 AM Y14ME
  • 8:00 AM Y10MS
  • 8:00 AM Y12WF
  • 8:00 AM CDTWE
  • 9:00 AM CDTMS
  • 12:00 PM Y10WF
  • 12:00 PM Y10WE
  • 12:00 PM Y12WS
  • 12:30 PM Y12MS
  • 1:00 PM Y14MF
  • 4:00 PM JNRME
  • 4:00 PM CDTWF
  • 4:00 PM Y12WE
  • 4:00 PM CDTWS
  • 4:00 PM Y10WS

Sunday Dec 19th

  • 8:00 AM CDTMF
  • 8:00 AM Y10MF
  • 8:00 AM Y12ME
  • 8:00 AM Y14WF
  • 8::00 PM JNRWE
  • 8:00 AM JNRWS
  • 12:00 PM Y12MF
  • 12:00 PM Y14MS
  • 12:00 PM Y14WS
  • 2:00 PM CDTME
  • 4:00 PM Y10ME
  • 4:00 PM JNRMS
  • 4:00 PM JNRWF
  • 4:00 PM Y14WE

Check-In

  1. Venue opens 6:30AM each day. We recommend arriving at least 1 hour before close of check-in.
  2. Proof of current USA Fencing membership, current FIE license, or foreign federation membership must be presented. If fencer is not a member yet, or membership expired, fencer has to complete and pay for USA Fencing membership at he door.
  3. All fencers must have USA Fencing membership card or clearly legible copy to use Auto Check-In feature.
  4. Fencers to present proof of age: Original or copies of birth certificate or passport, unless if USA Fencing membership card has "Birth year is Verified " is noted on the card.
  5. Fencers must check in everyday they compete.

Awards

  • Medals for top eight finalists in each event
  • Prizes for top four finalists in each event

Our Sponsors

  • Equipment Vendor - Blue Gauntlet Fencing Gear Blue-Gauntlet.com
  • Official Event Merchandiser - Lamsah for T-Shirts & Custom Printing
Event Fee Info

Registration and Event Fees

  • Regular fees until November 29th, 2021 11:59PM PST - Registration $30, Administration $15, and Event fee is $55/event
  • Late fees (Triple) from November 30th until December 14th 11:59PM PST - Registration $90, Administration $45, and Event fee is $165/event
  • Starting December 15th, No Online registration is permitted
  • Walk-In is permitted with Triple Fees

Refund Policy

  • Registration fees and Administration fees are NON-REFUNDABLE
  • Refund requests must be received by December 3rd, 2021 11:59PM PST
  • Refund of events fees can be requested by sending email to abdelwahab_a@hotmail.com
  • Starting December 4th NO REFUND, NO EXCEPTION for any reason
  • Refunds are processed 4-6 weeks after the conclusion of the tournament and will be paid to the original credit card used at the time of signup. All refund are processed by USA Fencing National Office.
  • NO REFUND will be issued to No Show or Withdraw from events
Officials/Referee Info

Tournament Staff

  • Tournament Organizer - Abdel Aziz
  • Referees Coordinator - Hisham Abdelaziz
  • Head Referee - Mary Frye
  • Bout Committee Chair - Brandon Rochelle

    If you are interested to ref please send email to Hisham Abdelaziz - hisham.abdelaziz92@gmail.com

Transportation Details

Airports

  • Philadelphia International Airport (PHL) 26 miles
  • Newark Liberty International Airport (EWR) 90 miles

Host Hotel

Valley Forge Resort 1160 1st Ave, King of Prussia, PA 19406 - Tel : (610) 354-8118

  • Free parking
  • Connected to the venue. All in one location without the need to go outside
  • Food court 24X7 on 2nd floor
  • Free high-speed internet
  • Gym/fitness
  • Outdoor pool, and hot tub

When Calling, be ready with:

  • Arrival and Departure dates
  • Group Block Code PFC21LR or the Room Block Name Santa Claus RYC/RJCC
  • Room preference (King, Double) Based on availability
  • Hotel Tower “Valley Tower”
  • First & Last Name, address, phone number and email address
  • Credit card type, number and expiration date to be used for payment
  • Number of guests
  • To book online click here

Rate is $139/night + tax for 1 King or 2 Queen. Cutoff Date Dec 3, 2021

My Registrations

Your current registrations for this tournament are listed here along with their status.


Tournament Menu

    Contested Events

    Only signed in users can register for events.

    Sign In

    Saturday, December 18

    Youth 14 Men’s Epee (Y14ME)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 16
    16 Official Competitors
    32 Open Spots
    Cadet Women’s Epee (CDTWE)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 6
    6 Official Competitors
    50 Open Spots
    Youth 12 Women’s Foil (Y12WF)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 3
    3 Official Competitors
    25 Open Spots
    Junior Men’s Foil (JNRMF)
    8:00am Close of Registration
    Possible B1
    This event has a registration cap in place.
    Entrants 15
    15 Official Competitors
    62 Open Spots
    Youth 10 Men’s Saber (Y10MS)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 5
    5 Official Competitors
    13 Open Spots
    Cadet Men’s Saber (CDTMS)
    9:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 18
    18 Official Competitors
    59 Open Spots
    Youth 12 Women’s Saber (Y12WS)
    12:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 13
    13 Official Competitors
    23 Open Spots
    Youth 10 Women’s Foil (Y10WF)
    12:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 2
    2 Official Competitors
    23 Open Spots
    Youth 10 Women’s Epee (Y10WE)
    12:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 5
    5 Official Competitors
    13 Open Spots
    Youth 12 Men’s Saber (Y12MS)
    12:30pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 13
    13 Official Competitors
    23 Open Spots
    Youth 14 Men’s Foil (Y14MF)
    1:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 19
    19 Official Competitors
    37 Open Spots
    Cadet Women’s Saber (CDTWS)
    4:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 6
    6 Official Competitors
    36 Open Spots
    Cadet Women’s Foil (CDTWF)
    4:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 7
    7 Official Competitors
    56 Open Spots
    Junior Men’s Epee (JNRME)
    4:00pm Close of Registration
    Possible A1
    This event has a registration cap in place.
    Entrants 20
    20 Official Competitors
    57 Open Spots
    Youth 10 Women’s Saber (Y10WS)
    4:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 10
    10 Official Competitors
    8 Open Spots
    Youth 12 Women’s Epee (Y12WE)
    4:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 8
    8 Official Competitors
    28 Open Spots

    Sunday, December 19

    Youth 10 Men’s Foil (Y10MF)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 4
    4 Official Competitors
    32 Open Spots
    Youth 12 Men’s Epee (Y12ME)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 7
    7 Official Competitors
    18 Open Spots
    Junior Women’s Epee (JNRWE)
    8:00am Close of Registration
    Possible E1
    This event has a registration cap in place.
    Entrants 9
    9 Official Competitors
    47 Open Spots
    Junior Women’s Saber (JNRWS)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 1
    1 Official Competitors
    55 Open Spots
    Cadet Men’s Foil (CDTMF)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 7
    7 Official Competitors
    70 Open Spots
    Youth 14 Women’s Foil (Y14WF)
    8:00am Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 7
    7 Official Competitors
    49 Open Spots
    Youth 12 Men’s Foil (Y12MF)
    12:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 12
    12 Official Competitors
    44 Open Spots
    Youth 14 Women’s Saber (Y14WS)
    12:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 9
    9 Official Competitors
    47 Open Spots
    Youth 14 Men’s Saber (Y14MS)
    12:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 18
    18 Official Competitors
    38 Open Spots
    Cadet Men’s Epee (CDTME)
    2:00pm Close of Registration
    Possible C1
    This event has a registration cap in place.
    Entrants 15
    15 Official Competitors
    62 Open Spots
    Youth 10 Men’s Epee (Y10ME)
    4:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 5
    5 Official Competitors
    13 Open Spots
    Junior Women’s Foil (JNRWF)
    4:00pm Close of Registration
    Possible E1
    This event has a registration cap in place.
    Entrants 9
    9 Official Competitors
    54 Open Spots
    Junior Men’s Saber (JNRMS)
    4:00pm Close of Registration
    Possible E1
    This event has a registration cap in place.
    Entrants 10
    10 Official Competitors
    46 Open Spots
    Youth 14 Women’s Epee (Y14WE)
    4:00pm Close of Registration
    Possible Not Rated
    This event has a registration cap in place.
    Entrants 17
    17 Official Competitors
    19 Open Spots
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    Current Pricing

    The Open Registration period will change on Nov 29, 2021.


    Individual Events


    $41

    Tournament Fee*

    $55

    Event Fee*


    Periods & Fees
    Important Links

    USA Fencing regional events follow the codes of conduct set by USA Fencing. Please carefully read the codes of conduct for spectators, coaches and members.

    USA Fencing regional events follow the SafeSport and Minor Athlete Abuse Prevention Policies as approved by the U.S. Center for SafeSport.

    Have Questions?

    Please direct all inquiries to this contact information.


    Timeline

    Important dates and upcoming deadlines.
    All times are Pacific Standard Time (PST).


    Registration Opens
    Sep 8, 2021 9:00am PST
    Entry Deadline
    Nov 29, 2021 11:59pm PST
    Late Entry Deadline
    Dec 14, 2021 11:59pm PST
    Classification Change Deadline
    Dec 7, 2021 11:59pm PST
    Tournament Start
    Dec 18, 2021 12:00am PST
    Tournament End
    Dec 19, 2021 12:00am PST